File Managment
Create Folders in My Documents:
These are the drawers of your computer's filing cabinet, so to speak. Use plain language to name your folders. You don't want to be looking at this list of folders in the future and wondering what "NNS" (or whatever other interesting abbreviation you invented) means.
One Place For All:
Places all your documents in the My Documents folder and no place els. So, weather its a spreadsheet, a letter or a PowerPoint presentation, it can be found here. This will make it a lot easier to find what you're looking for and to run back ups.
Nest Folders Within Main Folders:
Create other folders within main folders as needed. For instance, a folder called "Invoices" might contain folders called "2004", "2005" and "2006."
Be Specific:
Give files logical, specific names and include dates in the files names if possible. The gaol when naming files is to be able to tell what the files is about, without having to open it and look.
File As You Go:
The best time to file a ducument is when you first create it. So, get in the habit of using the Save As dialogue box to file your documents, as well as, naming it and putting it in the right place to begin with. This will help you out so much in the long run.
Back Up Your Files Regularly:
Whether you're copying your files onto another drive or onto disk, it's important to set up and follow a regular back up regimen.